Huntington Outdoor Hiring Business Administrator

Job Summary:
The Business Administrator candidate will have 3+ years of successful experience in the following areas:
Accounts Receivables (billing, collections, customer relations)
Accounts Payable (scheduling bill payment, cash flow, processing lease payments)

The ideal candidate will also have experience working with QuickBooks online in a multi-company environment. This person needs to be task oriented and focused on details. This job requires a high level of accurate & reliable data entry. Human resource experience would be helpful for keeping track of employee documentation and making sure appropriate information is relayed to our payroll processing partner.

The Business Administrator will support and perform various administrative tasks for the company such as:

Financial Administration
Prepares and distributes financial reports.
Reconciles financial reporting and/or systems
Ensures data integrity and accuracy in all reporting
Maintains documentation and continuously looks for process improvements.
Manages Accounts Payable & Payroll review
Completes ad-hoc financial analysis and assistance with month-end close procedures.
Assists in Payroll review process by verifying employee payroll information for commissions; bonus and payroll exceptions.
Assist with Fixed Asset reporting/reconciliation
Assist Real Estate Team in Lease accounting
Expense report approval

Billing Submission/Resolution
Helps ensure timely and accurate processing of contracts and billing according to established procedures.
Resolves contract/billing discrepancies by conducting research and collaborating with Office Administrator
Manages contract administration process and supports collections process.
Assist Sales Team with client relations issues as needed
Assist in the approval of local credit accounts and review of credit limits

Office/Business Management

Diligently maintains accuracy of all reports maintained & created in APX
Assists GM with various custom reports & metrics
Assists with annual budgeting process
Office contact for new hire onboarding & orientation
Handles daily/weekly deposit process as needed

Other noteworthy duties

Receiving/entering/initiating employee reimbursement reports.
Tracking employee credit card expense
Answering employee questions about payroll and employee reimbursements
Tracking w-9s for all subcontractors and landowners.
Filing/disbursing 1099s at the end of the year for subcontractors and landowners.
Assist Build team with electric payments and electric installation recording.
Asset and cost accounting. Work with the controller to track projections vs actuals with build costs.
Bank account reconciliations.

Call or email us for more info:
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Please Contact: Gary Riley
Number: 937-552-5821

Return on Investment... It Pays To Belong

When a business invests in the Xenia Area Chamber, it forms a partnership with over 400 other investors that leverage time, money, and other assets to create stronger individual businesses and a stronger community.